NaviCentra — maritime compliance intelligence
Clarity for the most
paperwork-heavy industry
at sea.
Certificates, surveys, and compliance documents — in one calm, current view. Know what is compliant, what is expiring, and what needs you, on every vessel.
Free to start · planned billing, not yet live
Cargo Ship Safety Equipment
expires 2026-11-02
Certificate of Classification
expires 2027-04-18
International Anti-fouling
expires 2026-09-21
Safety Management (SMC)
expires 2027-01-30
Renewal windows open 60 days before expiry — alerts go to the assigned vessel manager.
Illustrative preview — see the real product after signing up
The problem
Compliance lives in email threads and filing cabinets.
A working fleet generates certificates, statutory surveys, safety records, and audit reports faster than any team can reliably track them by hand.
- 01
A certificate expires and nobody notices — because there is no single view of what is due, on which vessel.
- 02
Certificate details are hand-typed from scans into spreadsheets that quietly drift out of date.
- 03
An audit or survey arrives and someone spends days hunting through inboxes and folders for the right documents.
The shift
One record of truth per vessel.
NaviCentra is the operating picture for fleet compliance — a calm, legible system where every document has a place, a status, and an owner.
See
Every certificate, survey, and document attached to its vessel — with a current status you can trust.
Understand
AI reads scanned certificates and proposes structured fields. A person reviews and confirms before anything becomes a record.
Navigate
Expiry alerts, renewal windows, and audit-ready records keep the whole team ahead of deadlines.
The platform
Built around the work your team actually does.
01 — The record
A certificate is a place, not a memory.
Every certificate lives on its vessel with its type, number, issuer, and dates — and the original scan attached. Nothing sits in a personal inbox or a spreadsheet that drifts.
Renewal windows open automatically, and the status changes as dates approach, so the record is always honest about where things stand.
Cargo Ship Safety Equipment Certificate
Vessel · Certificate record
Type
Cargo Ship Safety Equipment
Certificate no.
CRS-2208293-18
Issuer
Classification society
Issued
2024-11-06
Expires
2026-11-02
Status
In force · monitored for renewal
scanned-copy_2208293-18.pdf
original scan attached to the record
02 — The intelligence
AI proposes. People decide.
Upload a certificate scan and AI reads it — OCR for paper, then extraction that proposes structured fields. Nothing is written into the compliance record without a human confirming it.
That one rule keeps the record trustworthy while removing the data entry. How the AI works.
Uploaded scan · page 1
Proposed fields — awaiting confirmation
Certificate type
Cargo Ship Safety Equipment
Certificate number
2208293_18
Issue date
2024-11-06
Expiry date
2026-11-02
03 — The vault
Documents file themselves.
The document vault is organized the way maritime teams think — certificates, surveys, manuals, audits. Scans uploaded through compliance land in the right category automatically.
Captains see the same files on the vessel record, and auditors get a vault that is already structured for review.
Document vault
per vessel · auto-filed2208293_18 — Safety Equipment.pdf
SSP Renewal Survey 2026.pdf
Lifesaving Appliances Manual.pdf
Certificate scans uploaded through compliance land here automatically — one copy, filed where the record lives.
How it works
Upload. Confirm. Stay ahead.
01
Upload & scan
Upload certificates, surveys, and documents — individually or in bulk. Scans file themselves into the vessel's vault.
02
AI proposes
OCR and extraction suggest structured fields. A person reviews and confirms before anything becomes a record.
03
Track & alert
Statuses stay current, and alerts fire before deadlines — assigned to the right people on the right vessel.
04
Renew without re-keying
When a certificate is renewed, the new scan replaces the old record — history intact, nothing re-typed by hand.
Core capabilities
Everything a compliance team needs.
The capabilities below are what NaviCentra does today — nothing more.
Certificate management
Per-vessel records with scans, dates, statuses, and renewal windows.
Surveys & inspections
Track statutory and class surveys alongside the certificates they renew.
Document vault
Categorized storage per vessel, with automatic filing and search.
Expiry alerts
In-app alerts and notification badges before compliance deadlines.
AI document extraction
OCR plus structured-field proposals from scanned certificates — human-confirmed.
Fleet overview
One screen showing vessel status and document completeness across the fleet.
Team roles & tasks
Admin, manager, and crew roles with vessel-scoped access and assignments.
Reports & audit logs
Compliance reporting and a change history you can show an auditor.
Compliance assistant
Ask questions; answers are grounded only in documents your team can access.
Secure cloud records
Documents and metadata hosted on Google Cloud, encrypted in transit.
Who it is for
Built for the people who keep fleets compliant.
Fleet managers
Oversight across every vessel — what expires, what is outstanding, and whether the fleet is audit-ready.
Compliance officers
A single source of truth for certificates and surveys, with reports and audit logs built in.
Crew & vessel staff
The vessel's own records and uploads at hand — captains see what their ship needs before it expires.
Platform administrators
Controls for roles, access, and company workspaces, with activity logged for accountability.
Technology & intelligence
AI that proposes. People who decide.
When you upload a scanned certificate, NaviCentra runs OCR and uses Google's Gemini models (via Vertex AI) to propose structured fields. The proposal is shown for review, and nothing enters the compliance record until a person confirms it.
The assistant answers questions by retrieving only from documents in your own workspace — and we do not use your content to train models. See AI transparency for the full picture.
Document intelligence pipeline
Step 03 is the one that matters: a person reviews the machine's work before it becomes the vessel's record.
Trust
A calm security posture, stated plainly.
- Hosted on Google Cloud Platform (Cloud Run, Cloud SQL, Cloud Storage).
- All traffic encrypted in transit (TLS).
- Role-based access, scoped to the vessels each user works on.
- Audit logs record sensitive actions across the workspace.
- No third-party advertising or analytics trackers on the public site.
- We publish only the practices we actually implement — we claim no certifications we have not earned.
Start today
Ready to see your fleet clearly?
One calm, current record of truth per vessel — with alerts before a deadline matters, not after. It takes minutes to bring your first certificate in.
Free to start · planned billing, not yet live