Deadlines get buried.
A certificate expires because nobody has a reliable view of what is due and which vessel it belongs to.
Your ship's data, connected to intelligent agents.
NaviCentra files vessel records, certificates, and fleet systems. Autonomous agents and superintendents pull from the same live stack instead of scrambling before port control.
Ship Data Inputs
Vessel records
Bridge & AIS
Fleet systems
Crew records
NaviCentra Hub
Intelligent Agents
Class sync
Expiry agent
Compliance
PSC clearance
Hover any connector node to inspect its live ingestion or agent action
The challenge
The ship runs on schedules.Compliance still runs on paperwork.
Every vessel generates certificates, surveys, safety records, and audit documents. Keeping every record current across an entire fleet takes more than folders and spreadsheets.
Three challenges, one connected solution.
Documents become data entry.
Teams repeatedly type certificate details from scanned documents into spreadsheets that are difficult to keep current.
Finding records takes too long.
When an audit or survey arrives, essential documents can be scattered across inboxes, folders, and individual workstations.
THE OPERATIONAL REALITYEvery vessel has a story. Every document is part of it.
A different way to work
One connected hub.A clearer picture of every ship.
NaviCentra brings vessel information and important documents together, helping your team move from scattered files to organized records and clearer next steps.
01
See
One view of your fleet.
Bring certificates, surveys, and important documents together around the vessel they belong to.
02
Understand
Turn documents into records.
Information from scanned certificates can be collected for your team to review and confirm before it is saved.
03
Navigate
Know what needs attention.
Keep expiry dates, renewal windows, and document status visible so your team can plan its next steps.
NaviCentra
Your maritime compliance workspace
Organized records. Visible deadlines. Human-reviewed information.
Inside NaviCentra
The details matter.The system should make them easier to manage.
From the first certificate scan to the next renewal, NaviCentra brings together the records, documents, and review steps behind fleet compliance.
01The record
A certificate should have a place of its own.
Keep certificate details attached to the vessel they belong to, including the certificate number, issuing authority, dates, status, and original scan.
A structured record gives your team a consistent place to check details and follow renewal dates, rather than relying on personal inboxes and disconnected spreadsheets.
Safety equipment certificate
Vessel record · Certificate
Certificate type
Cargo Ship Safety Equipment
Certificate no.
CRS-2208293-18
Issuing authority
Classification society
Issue date
06 Nov 2024
Expiry date
02 Nov 2026
Record status
Monitored for renewal
PDF
scanned-copy_2208293-18.pdf
Original certificate scan
02The review
Suggestions are useful. Your team has the final say.
Turn scanned certificates into proposed details that your team can inspect and confirm.
Extracted information is not automatically a verified compliance record. Review remains part of the process before details are saved.
Learn moreDocument review
Check the proposed certificate details
Original document
Page 01Illustrative document preview
Certificate details
Human reviewCertificate type
Cargo Ship Safety Equipment
Certificate number
2208293_18
Issue date
06 Nov 2024
Expiry date
02 Nov 2026
Review before saving
Suggested details should be checked before being saved as an official record.
03The document library
Keep the document with the work it supports.
Organize certificates, survey reports, manuals, and audit documents into a clear document library for maritime teams.
When documents and vessel records are connected, teams have a more consistent starting point for routine checks, renewals, and audit preparation.
Document library
Organized by document category
Categories
Certificates
Survey reports
Technical manuals
Safety manuals
Audit reports
Regulations
Recent files
3 example documentsPDF
2208293_18 — Safety Equipment.pdf
CERTIFICATEPDF
SSP Renewal Survey 2026.pdf
SURVEYPDF
Lifesaving Appliances Manual.pdf
MANUALKeep original documents alongside the records they support, with files grouped around each vessel and their purpose.
Built around organized records
Keep original documents, important details, and review history together.
How it works
From scattered documents to a clearer fleet record.
A straightforward workflow for organizing vessel documents, reviewing information, and keeping track of what comes next.
01
Upload & scan
Upload certificates, surveys, and supporting documents individually or in bulk. Documents are organized within the relevant vessel's vault.
02
Review suggestions
Review proposed information from scanned documents. Your team checks and confirms the details before they become a record.
03
Monitor & prepare
Track certificate statuses, upcoming expiry dates, and outstanding tasks. Alerts help the responsible people act before deadlines.
04
Renew with history intact
Add renewed certificates without losing the previous record's history. Keep document changes organized and reduce repetitive data entry.
Document processingHuman confirmationTraceable records
Core capabilities
The details that keep a fleet organized.
Practical tools for document management, compliance visibility, and day-to-day fleet coordination.
Certificate management
Vessel-level certificate records with scanned documents, dates, statuses, and renewal windows.
Surveys & inspections
Keep statutory and class survey information alongside related certificates and renewal requirements.
Document vault
Organized document storage for each vessel, with automatic filing and search.
Expiry alerts
In-app alerts and notification indicators to help teams prepare for approaching deadlines.
Document extraction
Extract information from documents, with human review before confirmation.
Fleet overview
Review vessel statuses and document completeness across your fleet from one place.
Team roles & tasks
Manage administrator, manager, and crew access, vessel-scoped permissions, and assignments.
Reports & activity history
Generate compliance reports and review recorded changes for accountability.
Compliance assistant
Ask questions and receive answers based on documents your team is permitted to access.
Securely stored records
Keep documents and associated information organized, with encryption while data is being transferred.
Features and availability may depend on your account configuration. Information should be reviewed before it is confirmed as an official record.
Who it is for
Built around the people behind every vessel.
Different responsibilities. One clearer way to work with vessel documentation and compliance information.
Fleet managers
See what is expiring, what remains outstanding, and where each vessel stands across the fleet.
Compliance officers
Manage certificates and surveys in one place, with reporting and change history available when needed.
Crew & vessel staff
Access vessel records and upload documents, with a clearer view of upcoming compliance requirements.
Platform administrators
Manage company workspaces, team roles, access permissions, and recorded activity.
Designed to bring vessel records, teams, and deadlines into a more manageable workflow.
NaviCentraA clearer way to work
Your fleet's important records.Together in one place.
Keep vessel certificates, surveys, and supporting documents organized. Find important details, follow upcoming deadlines, and help your team stay prepared.
See how it worksYour document workflow
From upload to organized records
01
Add documents
Upload certificates and supporting documents.
02
Check the details
Review important dates and document information.
03
Keep records updated
Maintain organized information for each vessel.
04
Stay ahead of deadlines
Follow upcoming renewals and outstanding items.
A more organized fleet.
Important records and upcoming requirements are easier to find and follow.
Confidence in every record
Your documents.Organized around your fleet.
Keep vessel information organized, manage who can access records, and maintain a clearer view of important changes and requirements.
01
Organized vessel records
Keep documents and important information grouped by vessel.
02
Managed team access
Give team members access appropriate to their responsibilities.
03
Clear document history
Review available changes and activity associated with records.
04
Privacy-conscious handling
Review our published policies to understand how information is handled.
NaviCentra
Know what is due.Know where to look.
Bring your vessel certificates and compliance documents into one organized workspace. Keep important information close and make the next step easier to see.
One place for your vessel records.
How it works